How to Understand Your Timecard

This is the main hub where you’ll record your hours, review your week, upload timesheet images, and track the status of your submission. Everything you need for the week is in one clear, user-friendly view.

What's Visible on the Timecard Screen

• Alerts & Warnings:
  At the very top, colored banners indicate notices: yellow for upcoming due dates and red for urgent issues, such as missing submissions.

• Summary Information:
  Quickly view summary info for the week: total paid hours, mileage, and estimated gross pay display in the overview.

• • Est. Gross Pay: Includes your Total Paid Time, plus any Stipends, Mileage, Adjustments, and processed Guaranteed Hours.
• Current Pay Week & Navigation:
  At the top of the Timecards page, you’ll see your current pay week (e.g., “Nov 30 – Dec 6”), with the app defaulting to this week for convenience. Use the left/right arrows next to the week bar to navigate to other weeks.

• Status Indicator:
  Just below the header, the timecard shows a clear status badge, like:
  • Not Submitted, In Progress, Awaiting Approval, In Review, Rejected, Approved, Did Not Work, Processed

• • These indicators show your timecard's position in payroll.

• Day-by-Day Calendar:
  Under the weekly bar, each day appears as a clickable box.

• • A hollow circle indicates no time has been entered for that day.

  • A filled circle indicates hours are tracked; a green one means the entry is problem-free, while red or gray may signal a missing action or a needed fix.

  • Tap a day to view or enter time for that specific date.

• Daily Totals:
  Easily view your total logged time and miles for each day of the week at a glance. 

• Today & Date Highlight:
  The screen will highlight today’s date for quick orientation (e.g., “Monday, Nov 24”). This helps you see at a glance where you are in your workweek.

• Input Buttons:
  Prominently shown are action buttons like:

• • Add Time: Enter your time entries manually.

  • Miles: Enter travel mileage for the day (if applicable).

• Select a Day and View Entries:
  Tap on any day to view detailed entries, including logged times or mileage, or to see if no entries have been added yet. Entries update instantly when you add, edit, time, or miles. 
• Time Entry Details:

• • Facility Name:
    Each time entry shows the facility where work occurred, with separate entries for multiple facilities in a day or week (e.g., "Orlando South").
  • Time Category:
    The entry indicates whether the hours are for Regular, On Call, Callback, or another contract category. Categories you're not eligible for won't be shown, based on your contract setup.
    

• • Paid Hours:
    Displays total paid hours, excluding lunch or breaks (e.g., “7.5” instead of “8" for a 30-minute lunch). It reflects only compensated hours.

• • Lunch/Break Hours:
    Lunch times appear separately. Adding a lunch subtracts from the total paid hours. For example, working from 8:00 am to 4:00 pm with a 30-minute lunch shows 7.5 paid hours and 0.5 lunch hours.
  • Edit Button (Pencil Icon):
    When a time entry is editable (before submission), a pencil/edit icon appears.

    • Tap to adjust start/end times, facility, category, or lunch/break duration.

    • Once the week is submitted, this button disappears, and the entry is locked. If a timecard is rejected, the edit icon reappears, allowing for corrections.

Next Section →

How to Add Time Entries